TOP 10 Best GPT Prompts To Create Gmail Filter With Multiple Email Addresses​!

Handling an inbox full of emails from various sources is not easy if you do not have control over it. Gmail’s filters are fantastic when they can sort and arrange your emails so that they label, archive, or even delete messages according to some criteria. Configuring filters for every email in the mailbox manually is pretty time-consuming; you can easily make prompts in ChatGPT to configure filters in Gmail for several email addresses. This tutorial is then followed by using ChatGPT to create effective Gmail filters for multiple senders to help streamline and manage your emails.

Prompt for ChatGPT:

“Create a Gmail filter rule that filters the messages sent from the following email addresses: [list email addresses separated by commas]. The rule should archive all those messages automatically and label them with ‘[Label Name]’. Explain how to make such a filter in Gmail.”

How to Set Up Gmail Filters Using Multiple Email Addresses

• List Email Addresses: Gather all the email addresses you want to filter. You can include them as comma-separated values in the prompt so that it becomes easy for ChatGPT to come up with the filter criteria for multiple senders.
• Define Filter Actions: Describe actions such as marking or archiving. The previous example prompt sends the emails from the listed addresses to the labeling and archiving process so that your mailbox remains clean without losing the important messages.

Copy and Paste the Filter in Gmail:

1. Open your Gmail account and then click the gear icon on the top right.
2. Click Filters and Blocked Addresses. Then, click on Create a new filter.
3. Copy the list of email addresses from ChatGPT into the From field.
4. Label to apply, for example, “Skip the Inbox” or archive it, and Apply the label.

ChatGPT Output Example:

Prompt Input:

“Gmail filter for the email addresses ‘[email protected], [email protected], [email protected]‘, mark these with ‘Work Contacts’, and auto-archive all of them.”

Output:

To apply this filter in Gmail:

1. Go to Settings > Filters and Blocked Addresses > Create New Filter.
2. In the From field, type: '[email protected] OR [email protected] OR [email protected]'.
3. Apply the label: Work Contacts and Skip the Inbox.

10 Best GPT Prompts to Create Gmail Filter With Multiple Email Addresses​

Here are the top 10 ChatGPT prompts for creating Gmail filters so you can organize your inbox very efficiently and effectively:

1. Several Authors format Emails
   Prompt: Create a filter using Gmail that would label as ‘[Label Name]’ the emails from ‘[[email protected], [email protected], [email protected]]’ and automatically archive them.
   Purpose: Group emails from certain senders in one label and clean your inbox.
2. Search Keywords on the Subject Line
   Create a Gmail filter that marks an email with the subject containing ‘[keyword]’ as ‘[Label Name]’ and skip the inbox.
   Use Cases: This filter is for emails whose bodies contain keywords to group newsletters, promotions, or project updates.
3. Prioritize Important Emails with Priority Labels
   Create a Gmail filter for emails from ‘[[email protected], [email protected]]’ that have high-priority labels like ‘[Urgent]’ and mark them as important.
   Purpose: Keep track of important communications, so nothing important slips through.
4. Automatically mark and star all meeting invitations
   Prompt: Create a Gmail filter to mark and star messages whose subject starts with ‘[Meeting Invitation]’ and skip the inbox.
   Purpose: Automatic meeting invitation management and prioritization so it can easily be found.
5. Filter by attached files
   Question: Mark emails with attachments in ‘[email protected], [email protected]‘ using the Gmail filter ‘[Label for Attachments]’.
   Use Case-Purpose: To use in grouping invoices, reports, or shared documents sent through certain contacts.
6. Flag all emails from a given domain
   Prompt: Set up a Gmail filter to add the ‘Company Emails’ label, but do not archive ’emails that contain ‘@company.com'”.
   Purpose: It is applied for collating all the emails that are from the same domain, mostly for work.
7. Spam Marketing E-Mail Yourself
   Prompt: Filter for Gmail to delete the message containing ‘in [Sale]’ or ‘[Discount]’ from ‘in: sender [[email protected], [email protected]]’.
   Purpose: Remove repetitive promotions in the inbox without deleting them in your inbox.
8. Project letters to the client
   Prompt: Make a Gmail filter to tag emails whose subject contains ‘[Project Name]’ as ‘[Project Label]’ and important.
   Purpose: Ideal for project-specific emails, meaning it is easy to find client communications about any project.
9. Send and forward specific messages to another mailbox of yours
   End Prompt: “Create a Gmail filter with the following settings: from ‘[specific sender email],’ forwarded to ‘[[email protected]]’ and mark for archiving.
   Objective: Automatically forward specific emails to a team member or secondary account so one will never miss them.
10. Important Sources Newsletters especially
    Prompt: Create a Gmail filter that labels messages from ‘[[email protected], [email protected]]’ as ‘[Newsletters]’ and skips the inbox.
    Purpose: Bundle newsletters from specific sources in one label so that they don’t fill your inbox.

Conclusion

This makes managing an inbox simple since all the commands that otherwise would have been set one after the other are compressed into one. It has improved productivity since it organizes contacts based on email and automatically organizes and makes them easily accessible if they come from other sources.